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SOLUTIONS / BFSI / CLAIMS PROCESSING

Digitisation Solutions

Seamless conversion of documents to digital formats using scanners, software, and skilled manpower.
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Problem

Preserving, accessing, and managing physical information in a digital era poses challenges:

  • Preservation: Physical materials degrade, risking information and heritage loss.
  • Accessibility: Analog materials lack digital counterparts’ searchability.
  • Quality Control: Ensuring digitized materials’ accuracy is challenging.
  • File Formats: Choosing suitable formats balancing quality and size is crucial.

Solution

Digitization addresses these challenges:

  • Scanning and Imaging: Use quality scanners, adjust parameters, and apply editing.
  • Text Conversion: Employ OCR and specialized software for handwriting.
  • Metadata Management: Develop standardized schemas and use management tools.
  • Quality Control: Establish rigorous processes for accuracy.
  • Storage and Backup: Implement secure, scalable storage with robust backup.
  • Access Control: Ensure compliance and implement controls.
  • Preservation Strategies: Develop long-term plans and DRM.
  • Content Delivery: Create user-friendly repositories and use CDNs.
  • Interoperability: Ensure compatibility with existing systems.
  • Training and Documentation: Train staff and create guidelines.
  • Budgeting: Plan resource allocation, including maintenance.
  • User Engagement: Collect feedback for continuous improvement.
  • Project Management: Employ effective methodologies.

Conclusion

Digitization bridges analogue-digital gaps, preserving information and enhancing accessibility. Addressing preservation, accessibility, quality, and other challenges empowers institutions and businesses to safeguard their heritage, records, and data. Effective planning, implementation, and user engagement are vital for seamless, sustainable analogue-to-digital transitions.

FAQ's

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