With the Indian businesses increasingly developing into the era of digitalization, there has never been a surging need in India to own powerful document management software India. As per the latest industry surveys, the Indian DMS market is set to increase by more than 15 percent (CAGR) by 2028, with investments in the digital workflow solution market passing the 2500 crores mark by the end of 2025. In India, the shift towards the digitalization of document workflow in companies of medium and large size has already been made or sped up by almost 80 percent last year, with efficiency, data protection (security), and attention to legal provisions being cited as the main reasons.
Document management software (DMS) is a type of software that makes it easy to capture, store, organize, access, and manage digital records in a company. MBM Newtech is here to bring your attention to the top document management software India in 2025, which can help your business achieve the right results in productivity and compliance.
What Is a Document Management System (DMS)?
A document management system is an electronic implementation of software that seeks, secures, and monitors documentation throughout its lifespan. A DMS provides indexing, version control, permission assignment, and workflow automation, as opposed to simple cloud storage, structured according to business requirements.
Modern document management has been made to support all kinds of files, such as the following: contracts, HR files, financial files, scanned forms, as well as design files. They play an important role in such industries as BFSI, legal, healthcare, and manufacturing, where compliance, audit trail, and data integrity are non-negotiable. A document management software India enhances the work of operational agility and remote work since it allows centralized control, faultless cooperation, and accessibility via any device.
Features to Look for in Document Management Tools
Document management tools are not equal. When considering solutions, ensure that your future-proof and digital document management system has the following characteristics of functionality –
- Document Indexing and Searchability – Tag and categorize the documents to perform a quick search of the data by using metadata, OCR, and enhanced search criteria.
- Access Control & Permissions – Control access, granting roles to grant access privileges to those who should have access and work with the right documents.
- Version Control & Audit Trails – Audit the changes, keep track of the historical versions, and achieve accountability in the shared workflows.
- Document Workflow Automation – Develop an auto-approval procedure, reminders, and document flow towards efficiency.
- Cloud Backup and Multi-Device Sync – A safe way to access the files anywhere, whether on desktop, mobile, or tablet.
- Interoperability with Business Systems – Link your DMS to your ERP, CRM, and accounting systems as well as your email.
- Security – Data security is done through encryption, use of multi-factor authentication, and frequent backups.
By selecting a proper digital document management system, you can make sure that your company remains in compliance, flexible, and efficient in the hybrid-first environment.
Top Document Management Software in India (2025 Edition)
The following is a list of the best document management software India that will be popular in 2025. Organizations in different industries rely on these platforms because of their reliability, functionality, and ability to scale.
1. Zoho WorkDrive – Zoho Corp
- Key Features – Team folders, granular access controls, real-time collaboration, desktop sync
- Unique Strengths – Integration with the Zoho ecosystem (CRM, Mail, Projects), user-friendly interface
- Best Use Case – SMEs, startups, and teams already using Zoho apps
- DMS Tools & Integrations – Zoho Sign, Zoho Mail, third-party storage integrations
2. Microsoft SharePoint – Microsoft
- Key Features – Enterprise-grade document libraries, version control, real-time co-authoring
- Unique Strengths – Deep Office 365 integration, workflow automation
- Best Use Case – Enterprises using Microsoft 365 for collaboration
- DMS Tools & Integrations – Teams, OneDrive, Dynamics 365, Power Apps
3. OpenKM – OpenKM Solutions
- Key Features – Indexing of documents, metadata tagging, and permission-based roles
- Unique Strengths – Open source flexibility, custom deployments
- Best Use Case – Enterprises that require custom solutions are interested in the on-site version
- DMS Tools & Integrations – LDAP, Slack, and REST API Integration
4. M-Files – M-Files Corporation
- Key Features – Metadata-driven file organization, version control, compliance automation
- Unique Strengths – AI-powered document classification, automated workflows
- Best Use Case – Regulated industries like BFSI, legal, and healthcare
- DMS Tools & Integrations – Microsoft 365, Salesforce, ERP systems
5. LogicalDOC – LogicalDOC Solutions
- Key Features – Document management, web-based, collaboration, OCR indexing
- Unique Strengths – Rapid deployment, multilingual, scalable cloud, and on-premises installation
- Best Use Case – Medium-sized businesses with a need to have hybrid access
- DMS Tools & Integrations – Google Drive, Dropbox, Office Online, REST API
6. Docsvault – Easy Data Access
- Key Features – Document profiling, workflow automation, audit trail
- Unique Strengths – Security and compliance with real-time monitoring
- Best Use Case – Legal firms, financial institutions, HR departments
- DMS Tools & Integrations – Active Directory, QuickBooks, Microsoft Outlook
7. Laserfiche – Laserfiche Inc.
- Key Features – Intelligent capture, records management, and digital forms
- Unique Strengths – Automation and analytics dashboards
- Best Use Case – Large enterprises with process-heavy document workflows
- DMS Tools & Integrations – Salesforce, Microsoft 365, cloud storage platforms
8. DocuWare – DocuWare GmbH
- Key Features – DMS-based in the clouds, workflow design, and electronic signatures
- Unique Strengths – Building scalability in addition to SME as well as large enterprises, powerful mobile support
- Best Use Case – Companies that wish to install quickly and have an easy UI
- DMS Tools & Integrations – SAP, Outlook, Microsoft Teams, cloud integration
9. FileHold – FileHold Systems
- Key Features – Secure document repository, lifecycle management, version tracking
- Unique Strengths – Built-in document scanning, audit readiness
- Best Use Case – Government agencies, healthcare, and manufacturing sectors
- DMS Tools & Integrations – Microsoft Office, Adobe Acrobat, scanners
10. PaperSave – PaperSave by PairSoft
- Key Features – Document capture, electronic workflows, approval routing
- Unique Strengths – ERP integration
- Best Use Case – Finance teams and institutions needing AP automation
- DMS Tools & Integrations – Microsoft Dynamics, Blackbaud, QuickBooks
Benefits of Using a Digital Document Management System
Converting to a digital document management system brings tremendous long-term value to companies that are on their way toward growth, compliance, and hybrid work systems.
- Cut Paper – Go green and get rid of storage, printing, and manual filing of papers.
- Increases Productivity & Teamwork – Groups are able to work in collaborative modes on files wherever they are.
- Improves Compliance and Security – Achieve compliance with regulatory requirements using built-in audit trail, encryption, and access controls.
- Facilitates Work from Home – The advantages of Cloud-based DMS are that such a system guarantees security on any device, and hybrid or remote work is easily achieved.
- Automates Workflows – Automate limited workflows, such as onboarding approvals, invoice processing, and so on.
To the companies that want the best DMS software, these advantages are associated with improved ROI, decreased time of decisions, and reduced risks of operations.
How to Choose the Best DMS Software for Your Business
To choose the proper document management software India, you need to take a closer look at both your current workflows and the goals you set for the future. Some factors to make the correct decision are –
- Comprehension of Existing Processes – Learn about the current creation, sharing, and storage of documents by your teams. Identify bottlenecks.
- Decide the Team Size and Security – The number of users that are to use it and the sensitivity of the documents used should be considered to select a DMS that has appropriate security features.
- Evaluate Requirements – Ensure that it is compatible with some of its current tools, such as CRM, ERP, or cloud storage systems.
- Scalability & Cloud – Select a DMS that scales your business and facilitates a hybrid access.
- Provide a user-friendly Interface & Support – The UI should be easy to adopt. For future help, consider the quality of onboarding and customer support.
Conclusion
Document management software India is a must to drive the digital revolution, automate compliance, and improve efficiency. At MBM Newtech, we assist companies in identifying and implementing the best DMS software based on the industry, size, and requirements of a business. Whether you are willing to optimize your document processes, achieve stronger security, and enter the new era of working, contact our specialists now!
