High-quality colour printing is a modern business essential rather than a luxury. With the dynamic way of the modern business world, only the most efficient colour printing can help. From brand information sources, customer presentations, ad materials, to daily documentation, however, an appropriate printer can greatly influence the productivity of the work and the professional output. This is a detailed guide for leading SMEs, office managers, and procurement specialists to buy the best colour printer for business in 2025.
Why Colour Printing is Important to Business
Colour printing makes a publication professional, easy to read and brand communication is increased. In the case of small and medium enterprises (SMEs), in-house colour printers warrant same-day delivery of the customer-facing documents, promotional brochures, internal reports, and line of business signages.
The best colour printer for business should be determined by the durability, or its performance and reliability in the long term, which comes before the consideration of its cost. Businesses need gadgets that have the ability to handle high-frequency tasks, provide quality and keen results, to combine well with digital workflow.
Key Features to Look for in a Colour Printer for Business
The following are the key features that you may consider when choosing the best printer for office use –
- High Monthly Duty Cycle – Make sure that the printer can work with your standard print volume without maintenance readily performed.
- High Printing Speed – Office printers require speed. When one is printing in large quantities, high printing speed is crucial.
- Professional Output – You should expect well-defined text and colour reproduction that is essential at the front line, where clients would see the print.
- Paper Handling Choices – Flexibility is provided by supporting A4, legal, envelopes, and speciality media adds flexibility.
- Connection options – The connection option must include Ethernet connectivity, Wi-Fi, mobile printing (AirPrint, Mopria), and cloud connection options.
- Office Software Integration – Integrations with such office tools as Microsoft Office, Google Workspace, and a document management tool enhance productivity.
- Multifunctionality – Multifunction products include multifunction technology such as duplex printing, scanning and copying, and ADFs (automatic document feeders) and are essential in most offices.
- Maintenance and Support Capability – Location of service centres, remote diagnosis, and simple replacement of consumables are important as a matter of operational continuity.
All these features make sure that the best printer for business not only provides performance, but also makes its implementation part of the greater IT landscape of the company.
10 Best Colour Printers for Business Use in 2025
1. HP Color LaserJet Pro MFP M479fdw
- Highlights – Laser printing, 28 ppm, wireless, duplex print/scan
- Use Case – Ideal for corporate offices and IT-managed environments.
- Business Edge – Reliable performance, strong security features, HP Smart app integration
2. Canon imageCLASS MF753Cdw
- Highlights – Laser, 35 ppm, high-resolution output, mobile-ready
- Use Case – Great for design teams and the administrative departments.
- Business Edge – Professional-quality colour and fast scan-to-cloud functions
3. Brother HL-L8360CDW
- Highlights – Laser, 33 ppm, large paper tray capacity
- Use Case – Suited for high-volume business environments.
- Business Edge – Low cost per page, advanced network management features
4. Epson EcoTank Pro ET-5850
- Highlights – Inkjet, ultra-low cost per page, 25 ppm
- Use Case – Perfect for SMEs and home offices with moderate to high colour usage.
- Business Edge – No cartridges – refillable tanks offer huge cost savings and reduced waste.
5. Xerox WorkCentre 6515/DN
- Highlights – Laser, 30 ppm, multifunction with strong security
- Use Case – Retail stores and service centres.
- Business Edge – Versatile scanning and cloud-connected workflows
6. Ricoh SP C360DNw
- Highlights – Compact laser, 30 ppm, network-ready
- Use Case – Small teams or decentralised setups.
- Business Edge – Compact design, consistent colour accuracy, affordable ownership
7. Kyocera ECOSYS M6235cidn
- Highlights – Laser, 37 ppm, advanced security, long-life components
- Use Case – Mid-sized businesses and logistics firms.
- Business Edge – Low environmental footprint, durable and reliable for years
8. Lexmark MC3326i
- Highlights – Laser, multifunction, compact design
- Use Case – Small offices with limited space.
- Business Edge – Easy mobile printing and remote management tools
9. Pantum CM1100ADW
- Highlights – Colour laser, wireless, ADF, duplex
- Use Case – Cost-conscious SMEs looking for multifunction devices.
- Business Edge – Affordable upfront pricing, high-speed performance
10. Sharp MX-C303WH
- Highlights – Multifunction printer, high-speed scanning, advanced UI
- Use Case – Enterprises and professional studios.
- Business Edge – Superior document management, energy-saving modes, excellent support
All these models are well acclaimed as the best colour printer for business and provide the combination of speed, quality, and efficiency of operation, depending on the requirements of the business use.
Which Is the Best Colour Printer for Small Business?
It depends on which type of business you have and your requirements. When you are choosing which is the best colour printer for small business, this is how you can make the decision –
- General Office Tasks – HP Color LaserJet Pro M479fdw or Canon imageCLASS MF753Cdw is an excellent all-rounder.
- High-Volume Printing – Brother HL-L8360CDW or Kyocera ECOSYS M6235cidn.
- Low Cost per Page – The Epson EcoTank Pro ET-5850 is a cartridge-free model.
- Solutions that are compact and multifunctional are presented by Lexmark MC3326i and Pantum CM1100ADW in the context of Limited Space.
- Creative & Business Visual: For those who need a good colour fidelity and smart software tools, they can opt for Xerox WorkCentre 6515 or Sharp MX-C303WH.
Inkjet vs. Laser Printers: What’s Better for Business?
What is important in selecting the best printer for office use is the preference between inkjet and laser printers. And here is the breakdown –
Inkjet
- Advantages – Suitable for applications that have more images, cheaper to acquire, ideal for low to medium volume
- Cons – Slower, frequent cartridge replacement may be needed
- Ideal For – Marketing, design studios, and small teams whose workload involves printing of graphics
Laser
- Advantages – High capacity with quick printing, affordable when printing in large volumes, and cheaper to print a page.
- Cons – More ground money, more costly out of pocket up front
- Ideal For – Enterprise, big offices, administrative departments
A laser printer is the best printer for business in case you need to run reports, invoices, or any other documents very often, or in case you have many documents to be printed. Where some high resolution colour printing is important, and it need not be frequent, inkjet is appropriate.
Long-Term Considerations for Business Printing
One should not be limited to choosing the best colour printer for business, but one should also consider long-term factors –
- Maintenance & Consumables – Find the models that have readily availed parts and long-lasting components (such as Kyoceraст ECOSYS).
- Enterprise Software – Enterprise software to help IT teams control print consumption, spending, and performance (eg, HP JetAdvantage).
- Centralised and Decentralised – Centralised high-volume printers minimise management overhead. There is more accessibility with decentralised models (smaller entities per department).
- Environmental Impact – Select printers that are duplexing, have of low energy consumption certification, and with a recycling program.
These considerations weigh on TCO (Total Cost of Ownership), environmental and administrative convenience.
Conclusion
The best colour printer for business in 2025 will be a mix of print quality, speed, maintenance, and scalability. When you purchase the proper printer now, you are investing in the future of your business, a future which will be without any hitches in operations, without poor processing. In a nutshell, by category –
- Multifunction Excellence HP Colour LaserJet Pro M479fdw Canon imageCLASS MF753Cdw
- Economical: Pantum CM1100ADW, Lexmark MC3326i
- Rugged Charlotte Bro HL-L8360CDW Kyocera ECOSYS M6235cidn
- Epson EcoTank Pro ET-5850, Xerox WorkCentre 6515
Prior to purchasing, you should consider the defined conditions of your office first: volume, media, connectivity, and integration. Before finalising which is the best colour printer for small business, make sure to book a demo or speak with a corporate sales expert with MBM Newtech!
