The business market is very competitive, and manual workflows and operations are on the brink of being phased out. Managing large volumes of documents digitally is crucial for the maintenance of operational efficiency.
According to BCG, the companies that use digitization strategies and integrations correctly save around 10-20% in costs for their production and supply chain. And one of the few things that is often discussed about less is the use of heavy duty scanners for document digitization.
High-performance scanners play an important role for businesses that rely on fast, accurate, and consistent document digitization. With a strategic approach to the process of converting physical documents into digital formats, businesses can streamline workflows, reduce manual tasks, and ensure secure storage.
So, we will be discussing heavy-duty scanners for digitization and why they are important. Let’s begin.
Key Features of Heavy-duty Scanners
Heavy-duty and industrial-grade scanners are designed to offer businesses the option to process large volumes of documents in digital formats. Here are some important features that set them apart from regular office scanners:
- High-Speed Scanning
One of the most significant features in large volume scanners is their ability to scan documents at incredibly high speeds. Some models can even scan up to 120 pages per minute, making them ideal for businesses that need to digitize large numbers of documents without investing a lot of time.
- High Resolution
Quality is just as important as speed. Heavy duty scanners have high-resolution sensors, capable of scanning documents with resolutions up to 600 dots per inch (dpi) or more. This ensures that even the smallest details in documents, such as fine text or intricate designs, are captured clearly.
- Large Document Capacity
To process high-volume scanning, these scanners come with large document feeders that should hold up to 500 pages at once. This feature allows for continuous scanning without the need for frequent reloading, boosting productivity.
- Duplex Scanning
Duplex scanning allows both sides of a document to be scanned simultaneously and is another key feature of heavy-duty document scanners for small businesses. This not only saves time but also reduces the chances of missed pages during the scanning process.
- Advanced Image Processing
Modern scanners from premium vendors come with built-in image processing features, such as auto crop, color dropout, etc. These additional features can enhance the quality of the scanned copies by adjusting margins, straightening misaligned pages, and even removing unnecessary background colors.
Factors to Consider before Choosing a Scanner
Choosing the right scanner depends on your business requirements and volume. When you are set on these internal decisions, check out some tips to remember.
- Document Volume: It is important to consider the volume of documents your business needs to scan on a daily, weekly, or monthly basis. If your business operations require high-frequency scanning, opt for models with faster speeds and larger document feeders.
- Budget: High-performance scanners come at varying price points, so it’s important to determine your budget before buying. Some IT solutions providers also offer rental or leasing options for businesses looking for cost-effective alternatives.
- Portability: If your business operates across multiple locations or requires on-the-go scanning, portability should be a key factor to consider. Choose a compact and lightweight scanner that can be transported easily.
- Connectivity: You should ensure that the scanner you choose offers multiple connectivity options, including both wired and wireless. This will allow seamless integration with your existing IT infrastructure and require minimum device tweaks.
- Image Processing: And lastly, check the image quality and processing features of the scanner. It should ideally have all the necessary features to meet your expectations with regards to the document quality standards, especially if your business handles critical records, like contracts or medical files.
Conclusion
Investing in a document scanner for small businesses can improve the operational efficiency of the business, save time and reduce extra expenses. However, you don’t have to go too far for this since we have the perfect solution for you.
At MBM Newtech, we offer a range of advanced small as well as heavy-duty scanners that are tailored to meet your business needs. We even offer tech support and maintenance packages to back offer you complete peace of mind.
All you have to do is fill out the form on our website and we will get back to you at the earliest.
