You set up your brand new office only to be greeted by immediate roadblocks: slow internet, constant crashing of the system, and even higher frustration among employees. Such scenarios are not new when the IT infrastructure is neglected or kept aside during the office setup.
Having a good IT infrastructure foundation in this digital age is not only an added benefit, but it becomes mandatory for the establishment to stand. And this paves the way for every piece of tech that is integrated in the operations.
So, today we’ll talk about the all-important checklist you need for an office IT setup in India in 2025. Let’s get right to it!
- High-Speed Internet Connectivity
A reliable internet connection is the backbone of any modern office. Choosing the right Internet Service Provider (ISP) is one of the most important aspects of a modern office in India.
- Primary Connection: Opt for fiber-optic broadband for High Speed and Low Latency Connectivity.
- Alternative Connection: For an alternate ISP or mobile hotspot if the unplanned outage occurs and must continue operations.
- Bandwidth Assessment: Calculate the required bandwidth based on the number of employees and the nature of online activities.
According to a study, 69% of executives regard digital technologies as crucial for the success of their organizations, thus requiring a well-built internet infrastructure.
- Structured Network Cabling
Wi-Fi provides freedom of movement, but the wires that connect them are for speed and reliability.
- Invest in Cat6 Cabling: Invest in Cat6 cables for faster data transfer and reduced interference.
- Organized Layout: The use of cable trays and labels will help create an organized and efficient cabling system.
Proper cabling would also enhance the system’s scalability and save costs on future upgrades.
- Networking Equipment
Robust networks can be better with or without cables, as long as the quality and integration are top notch.
- Routers and Switches: One should have enterprise equipment for increased traffic and security.
- Firewalls: Firewalls must be put in place to avert threats from cyber sources.
- Wireless Access Points: Comprehensively, access points should be placed to create Wi-Fi coverage.
Cisco Meraki’s cloud-managed networking equipment is an example of a trusted and scalable solution.
- Computing Devices
Match your team using devices that also match their duties or responsibilities.
- Desktops: Excellent for positions that require an effective computing machine with large screens.
- Laptops: Good for those employees who need mobility or work in a location that is not fixed.
- All-in-One PCs: Save space and reduce clutter as these are integrated systems.
Models with energy-efficient designs cut back on electricity costs and contribute to sustainability goals.
- Peripheral Devices
Ensure that the persons utilize all the tools necessary to do their assigned tasks.
- Monitors: You can increase productivity by 42% with dual monitors.
- Keyboards and Mice: These ergonomic designs help prevent strain and are more comfortable.
- Printers and Scanners: Their multi-function capability reduces space and organizes document management.
They are integral to the new digital tools because contracts, invoices, and marketing materials still need to be printed or scanned.
- Power Backup Solutions
Operations can be disrupted, and data loss can result from power outages.
- Uninterruptible Power Supplies: UPS delivers backup power to essential devices so users can shut down them safely.
- Generators: Very vital in a protracted blackout period, especially in areas where power is unreliable.
According to a report, 98% of organizations have claimed that one hour of unavailability due to an outage from power may cost over $150,000 to their bottom line.
- Data Storage & Backup
The protection of business data is an extremely important topic.
- Servers: It centralizes data storage and aids the easy accessibility of data within the organization.
- Network Attached Storage (NAS): It provides a scalable solution for data storage needs as they grow.
- Cloud Backup: It gives data redundancy and fast recovery in case of hardware injuries.
In case of outages and security breaches, secure data storage and backup becomes a necessity to avoid any kind of data loss from vulnerabilities.
- Security Systems
Secure your office property and your digital assets.
- CCTV: It should monitor activities and act as a deterrent against unauthorized access.
- Access Control Systems: Limit access with keycards and biometric systems for sensitive areas.
- Alarm Systems: To alert authorities during cases of unauthorized entry or emergencies.
The best synergy is achieved when security systems are integrated with the company’s IT infrastructure.
- Audio-Visual Equipment
To facilitate seamless communication and cooperation.
- Projectors and Screens: One of the most essential things to have in a conference room.
- Video Conferencing: High-quality webcams and microphones that relay voices to remote teams.
- Speakers and Sound Systems: Great to ensure clarity during conferences.
The upgrade to better AV equipment drastically improves the meeting experience.
- Software & Applications
Apart from the business hardware checklist, a software ecosystem plays a key role in getting things done daily.
- Productivity Suites: Tools such as Microsoft 365 or Google Workspace are examples that can be used for collaborative working and document management.
- Project Management Tools: Platforms like Trello, Asana, and Jira can be used to channel project workflows and team coordination.
- Communication Platforms: Adopt solutions like Slack or Microsoft Teams to improve internal communication by reducing clutter caused by emails.
All software should, therefore, be up-to-date and compatible with the respective hardware for optimum performance.
- IT Support & Maintenance
A good IT support system is important to address technical issues as they arise.
- In-House IT Team: Having dedicated IT personnel is imperative as immediate assistance and maintenance are needed.
- Managed IT Services: Outsourcing to third-party synchronizing firms can offer full support and is often available 24/7.
- Regular Maintenance Schemes: Routine checks and updates will help avert possible problems and keep the system operating longer.
Proactive IT support means less downtime and smooth running of your operations.
- Employee Training & Onboarding
Giving your employees the knowledge to utilize IT resources optimally is important.
- Training: Hold workshops on the use of newly acquired software, as well as on cybersecurity awareness and best practices in the use of hardware.
- User Manuals and Guides: Documentation that is easy to access must be provided for reference.
A well-informed team leverages IT tools more efficiently, thereby improving productivity.
- Scalability & being Future-proof
IT infrastructure built for scalability will allow the office to adjust to growth fueled by technological advancement.
- Modular Hardware: Pick components that can be upgraded or expanded easily.
- Cloud Solutions: Use cloud services for storage and application, allowing flexible scaling without investing heavily in hardware.
- Regular Assessments: Regularly look through the IT arrangement to locate improvement or upgrade areas.
A scalable infrastructure makes the business capable of quick reaction to changing demands and opportunities.
- Environmental Consideration
Incorporating eco-friendly practices into IT setups does serve the environment, but it can save the company some bucks.
- Energy Efficient Equipment: Select new office equipment with an energy efficiency rating that minimizes electricity consumption.
- Recycling Programs: Set up systems for the responsible disposal or recycling of outdated hardware.
- Go Paperless: Encourage the use of digital documentation for key activities.
Being sustainable is a true reflection of corporate social responsibility, and it can work wonders for your company image.
Conclusion
Setting up a new office in 2025 requires explicit thinking toward IT infrastructure. This checklist thoroughly ensures problems-free and smooth setting up for office IT in India. But there is another way that most businesses prefer.
MBM Newtech is an expert in end-to-end office IT hardware, from integration to maintenance. All you’ve got to do is get in touch with our experts. We’ll analyse your requirements and tailor the most effective IT solutions for you.
