Thanks to the COVID-19 pandemic, remote work and hybrid offices have gained immense popularity. And with the change of workplace preferences, efficiency and flexibility have become immensely important.
Nowadays, portable document scanners are crucial tools for businesses that rely on document digitization, starting from banks and financial institutes to logistics. These document scanners allow businesses to deploy digitization personnels remotely without affecting the operational efficiency. These can be easily integrated with computing devices to help scan contracts, receipts, cheques, etc.
And now that we have talked about the importance of portable document scanners, let’s talk about the best options you can buy for your business. Here’s a list of the best portable scanners perfect for remote workplaces. Let’s dive!
Top Portable Scanner Ideal for Remote Work
A portable document scanner is a must for remote workers and hybrid offices for effective document digitization. Check out the list of document scanners, each of which have a wide array of connective options, perfect for non-office setup.
The Brother DS-640 USB scanner is known for its quick and efficient operations. For businesses that work on remote or hybrid settings, the product impresses with its compact and lightweight design. This multifunction scanner can digitize documents, receipts, and even business cards. It is easy to use with your computer and small devices on the go.
- Key Functions
- Light and compact: Lightweight, and super portable.
- Small items: The Universal Scan process handles character certificates, business cards, and items as long as 72 inches.
- USB powered: It doesn’t need extra power cables, making it convenient when on the move.
- High-speed scanning: Scans up to 16 pages per minute in color and monochrome.
- Benefits
- Hybrid or moving office: Perfect for professionals in a hybrid or temporary office setting.
- Seamless integration: Works effectively with system integrator platforms and computer hardware configurations.
- Boost productivity: Document digitization is quick. So, productivity is heightened, saving time and manual efforts.
Portable and yet powerful, the Brother DS-640 will amaze you. This is the ideal way for businesses that don’t want to compromise on efficiency while on the move. It can provide high-quality scans for contracts or receipts. It meets today’s work needs.
A Doxie Go Wi-Fi will transform how businessmen and professionals work on the go. If these features matter, the wireless setup and long battery life are perfect for remote workers and hybrid offices. It is a portable scanner connecting document management to computers and storage systems.
- Key feature
- Rechargeable battery: Scans up to 400 pages for continuous use, recharging the battery.
- Connects by Wi-Fi: Sync wirelessly with a Mac, PC, iPhone, or iPad. No cables needed.
- OCR technology: This package comes with Abbyy OCR software and their technology OCR. Create a PDF document for your research to avoid searching for papers.
- Benefits
- Mobility: It is lightweight and portable and fits in your bag, drawer, or even pocket. The advantage of User Scan is that it’s perfect for remote workers who need a GO scan solution.
- Performance improvements: Analyze the complete color pages from 8 seconds to 600 dpi. This lets researchers make files for research and saves time on manual work.
- Workflow improvement: Upload directly to Dropbox, Evernote, or OneNote.
This scanner is certainly excellent for small businesses. It is portable but with Internet and OCR. It easily fits into computer systems, and also serves as a top solution for today’s tasks.
The Epson Workforce ES-50 is one of the best portable scanners. It’s an efficient choice for small and medium businesses that work on remote or hybrid setup. This device makes document digitization easy to manage on the go. It’s perfect for remote workers and small offices due to its light design and quick scanning. It saves energy and works well with existing systems.
- Key Functions
- Light weight: It is Light and Portable, weighing only 0.6 pounds, and easy to wear anywhere.
- Scanning speed: The page scan speed is 5.5 seconds, which is impressive for its size.
- Resolution: It is equipped with an optical resolution of 600 impressive DPI. This ensures high-quality, clean scans.
- Compatibility: Compatible systems for the software are both Windows systems and MacOS.
- USB-powered: No batteries or external power are necessary.
- Benefits
- Boosting time-saving effectiveness: Digitized documents save time while scanning. They allow users to use multi-page automatic batch scanning powered by a single file.
- Free integration: This product is free. It works well with the system integrator platform and performs excellently with timely maintenance. It also has Twain drivers for easy integration with imaging software.
- Versatility: It scans different document types, like ID cards, receipts, and long pages up to 72 inches. OCR software lets you make searchable PDFs and editable Word or Excel files.
The ES-50 workforce is easy to carry and use, and simplifies document management system on the go. It is also cloud-accessible, and the OCR is usable with or without a computer.
The compact design of the Canon R10 makes it a great remote workforces. The R10 suits remote workers and hybrid offices well. It connects easily to office IT hardware devices and makes usage very convenient with its high resolution scanning and foldable design.
- Important Features
- Foldable design: It is light, compact, and portable.
- Zoomed-in Analysis: Scans at a maximum with clear images at 600 DPI resolution.
- Document management: Convert to published PDF files (JPG and more).
- Automatic Document Feeder (ADF): Processes up to 20 sheets per pass.
- No external power supply: Disconnect external power supplies. This makes setup easier.
- Benefits
- Portability: A smooth design is suitable for transferring the scanner to professionals.
- Time-Saving: It is a single-pass duplex scan, so the time savings are apparent. It can scan a double-sided document in one pass.
- Seamless integration: It works well with the system integrator platform and IT hardware setup.
- Universality: Scans various documents such as business cards, receipts, and misc of different sizes.
The Canon Image Formula R10 is a strong and portable scanner. It fits the needs of today’s office and remote workers. Smart and easy to manage, it is suitable for handling documents.
The Scansnap Fujitsu S1100i is a compact, portable scanner. It’s ideal for businesses looking for ease of operations and efficiency. This scanner is perfect for remote work and hybrid offices. It fits smoothly into IT systems and provides high-quality digitization.
- Key features
- Compact design: The compact design weighs only 350g and can be easily worn anywhere.
- Automatic image correction: Corrects for automatically color, brightness, and cropping.
- Double digitization: Analyze two small documents simultaneously, such as receipts and business cards.
- Continuous document feeding: Users can keep adding food to the device. It will scan multiple pages without needing any other button presses.
- Cloud compatibility: has its integration with cloud storage systems for orderly document management.
- Benefits
- Space-saving design: Its small area is perfect for a compact workspace and savings.
- Improvement in efficiency: Automatic adjustments reduce manual adjusting and save time.
- Versatility: Analytical plastic cards and all other types of documents, including larger graphics.
Many system integrators and IT hardware makers can use the Fujitsu Scansnap S1100I. It lets you search documents in Word, Excel, and JPEG formats. This is very helpful for professionals who work with different types of documents.
Comparison Table
| Scanner Model | Connectivity | Weight | Resolution | Special Feature |
| Brother DS-640 | USB | 1 lb | Up to 600 DPI | Multi-destination scanning |
| Epson WorkForce ES-50 | USB | Lightweight | Up to 300 DPI | Fast scanning speed |
| Doxie Go SE Wi-Fi | Wi-Fi, USB | 1.3 lbs | Up to 600 DPI | OCR-enabled PDFs |
| Canon imageFORMULA R10 | USB | Compact | Up to 600 DPI | Foldable design |
| Fujitsu ScanSnap S1100i | USB | Lightweight | Up to 600 DPI | Automatic image correction |
Conclusion
For specialists concentrating on remote or hybrid work, portable document scanners is an imperative addition to any company’s IT arsenal. Its small form factor, add-ons, and IT equipment integration are essential for efficient document handling. The right scanner can improve productivity and assist in meeting contemporary workplace standards.
And to make your job easier, get document scanners, cheque scanners, and other digitization solutions from MBM Newtech. With us, you can buy or rent document scanners, whatever is feasible to keep your operational costs down.
Plus, we offer managed IT services as well, ensuring all your IT hardware has the best maintenance for prolonged life and lower depreciation.
